Buyer

Overall purpose of role

Ensure that all purchasing-related activities are conducted in accordance with company policies and procedures.

Primary responsibilities, authorities & accountabilities

Basic Functions:

• Perform procurement of materials in support of LEL’s business activities in accordance with the company’s policies, procedures, and ethical standards to ensure:
  1. The RFQ (Request for Quotation) process is fair, open, and ethical.
  2. Material requisitions are reviewed for accuracy, including delivery lead times and Required On Site (ROS) dates.
  3. Materials meet the required standards and specifications and are fit for their intended purpose.
  4. Materials are purchased from the most competitive sources, considering quality (fit for purpose), delivery lead time, and lowest cost options, all within budget to optimize operating unit profitability.
  5. Materials and supporting documentation are delivered according to project schedule requirements.
  6. Purchase Orders contain accurate data.

Internal Interfaces:

• Engineering
• Project Management Teams
• Operations Group
• QA/QC
• Accounting
• Proposals

Main Internal Client:

• Project Construction Management

External Interfaces:

• Vendors
• Sub-vendors
• Clients (as required)

Tasks and Responsibilities:

• Ensure timely issuance of RFQs to selected vendors.
• Ensure timely receipt of vendor offers.
• Distribute technical offers to reviewers promptly.
• Manage engineering technical queries, ensuring they are sent to vendors and responses are received and forwarded to reviewers in a timely manner.
• Produce accurate Commercial Bid Evaluations (CBE).
• Review CBEs and Technical Bid Evaluations to produce Recommendation of Award (ROA) reports.
• Generate Purchase Orders and all supporting documentation.
• Liaise regularly with vendors to stay informed of their capabilities, new products, and management contacts.
• Develop and maintain a commercially sound vendor base, surveying the market for new supply sources including non-traditional suppliers, and assist in maintaining LEL’s Approved Vendor List.
• Evaluate and monitor vendor performance continuously.
• Assist in developing project-specific Approved Vendor lists and pre-qualify vendors to obtain internal and client approval for new vendors.
• Ensure compliance with HSES policies and procedures as applicable.
• Ensure compliance with all relevant information security policies and procedures.

Attainment

• At least 3 years of experience in the onshore and offshore construction industry.
• Knowledge of procurement techniques, procedures, and policies.
• Understanding of accounting principles and business contract law.
• Strong written and oral communication skills, complemented by excellent interpersonal abilities.
• Able to relate well at all organizational levels; conscientious and thorough.
• Demonstrates active listening skills and responds logically and thoughtfully without relying on authority.
• Good decision-making skills.